Cardigan Welsh Corgi Club.
This Annex sets out the Cardigan Welsh Corgi Club processing of personal data relating to all members including committee members, judges, exhibitors at our events.
Personal data we process, why we process and the lawful basis for processing.
Members:
Name Address Email address. Telephone number
We process your personal date for the following
Contractual Necessity:
1.Membership services including administration, transactional communications relating to membership.
2. Upholding Club Rules and Code of Ethics.
3. Compliance with Royal Kennel Club Rules and Regulations.
Legitimate Interest:
4. Contacting you regarding Club events, meetings. Invitations and Club newsprint.
Consent:
5. Contacting you by email to provide related information. 6. Publication in Club handbooks.
7. Publication on Club website.
Judges Services:
Name, Address, Telephone Number.
We process your personal data for the following:
Contractual Necessity:
8. Administration and transactional communications relating to judging appointments.
9. Compliance with Royal Kennel Club Rules and Regulations including sharing Relevant information.
Legitimte Interest:
10. Publication in the Club judging lists. Appointment in the show/events publications and Club web site.
11. Show critiques on Club web site and publications.
Exhibitors.
Name, Address, Telephone number, Dog information.
We process your information for the following:
Contractual Necessity
13. Administration and transactional communications for exhibitors and members entering and attending Club events.
14. Provision of services relating to Club events.
15. Upholding Royal Kennel Club Rules and Regulations.
Legitimate Interest:
16. Contacting you regarding future events.
17. Publication of your name, address and dog information in show/event catalogue.
18. publication of show/event results on our websites.
Most of the above personal data
is received direct from you (the data subject). However, information may be received from third parties.
How long do we hold your personal data for?
Personal data will be retained in accordance with statutory requirements, Kennel Club requirements and recommendations retained for the duration of your membership of the Club, unless we are required to retain it for a longer period in accordance with statutory requirements or Kennel Club requirements and recommendations.
All documents, relating to all meetings, events, membership, printed works and photographs will be retained for historical interest and record.
Are you obliged to provide us with your personal data?
You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we will be unable to perform any contract we have with you for the provision or membership services, Judging appointments or event services.
Recipients of your personal data.
We disclose data to the following outsourced data processors in line with our main Private Policy, for the purpose of Show Printer for the purpose of compiling/printing Show schedules/catalogues Handbook Printer for the purpose of compiling/printing the Club Handbook Kennel Club Records:
The Kennel Club will hold the personal data of officers of the Club as a part of the implementation of Kennel Club Rules and Regulations. We provide the Kennel Club with details of he Cardigan Welsh Corgi Club’s officers and Challenge Certificate winners at our events in order to meet requirements in the Kennel Club Rules and Regulations. We provide show entrants’ data to our show printer for inclusion in the show catalogue.
Do we use your data for any automated decision-making?
No personal data is processed for automated decision-making.